7-1: Schedule of Publications
It shall be the policy of TexITE to publish three newsletters per year. One newsletter shall be published in such a time that it can be distributed no later than six weeks prior to the winter TexITE meeting; one newsletter shall be published in such a time that it can be distributed no later than six weeks prior to the summer TexITE meeting; and one newsletter shall be published in such a time that it can be distributed no later than September 15th.
7-2: Section News
One important function of the TexITE Newsletter is to disseminate information about the membership throughout the State. This information could be gathered through the Section Representative or a designated member of each section. The following type of information would be considered of interest to the general membership:
- Members with job changes, promotions, marriages, births, or professional honors
- Employers of District members with recent mergers, major changes in organization structure, new offices, and changes of address or phone number
The following type of information generally should not be included:
- Assignment to specific, routine projects
- Routine projects selected for or in progress
7-3: Member News
One important function of the TexITE Newsletter is to disseminate information about members entering or leaving District 9. Typically, such material is included under a section titled "Member News." The following list illustrates the type of information that should be included:
- Listing of new or upgraded TexITE members and affiliates
- Listing of members that have moved to other ITE Districts
- Notices of obituaries that have been received by the editor
7-4: Product Advertisements
It shall be the policy of the TexITE newsletter to accept advertising for transportation products and services. The rate for TexITE members shall be the same per unit area as the rate for Professional Card listings. The rate for non-TexITE members shall be twice the rate for Professional Card listings. There shall be no limit on the size of a product advertisement. There also will be no designated section in the TexITE newsletter for advertisements. Location of advertisements in the newsletter shall be the decision of the editor so as to maximize efficiency of space in the newsletter. In the event of space limitations, preference shall be given to advertisements by Highway Products Group members.
TexITE Newsletter Advertising - If properly developed, this can be a valuable revenue source. Coordinate with Editor and/or Publisher who are responsible for running advertisements. Advertising revenues are to be accounted for by the District Administrator in the financial reports. Rates for advertisements shall be established as follows:
- $25 per one-eighth page per publication
- $TBD per page per publication
- $TBD per one-quarter page per publication
7-5: Professional Card Listings
It shall be the policy of the TexITE newsletter to publish Professional Cards listing the addresses, phone numbers, and (optionally) the professional services of members of the TexITE Consulting Council. All such cards shall be the same size and shall be printed in the same color or same combination of colors. The professional card rate is $75 per three publications.
7-6: Positions Available Listings
It shall be the policy of the TexITE newsletter to accept "Position Available" listings. Subject to space availability, brief listings shall be published at no charge. Long, detailed listings or listings displaying the employer's logo will be accepted as paid advertising at the same rates as product advertising. In the event of space limitations, preference will be given to positions located in Texas.
The TexITE newsletter will be distributed electronically by publishing on the TexITE website under the "Members-only" section. Members and non-members may request a hardcopy version of the newsletter for a fee of $10.00. If a member does not have access to the web or email, the Editor may use his or her discretion to waive this fee.
It shall be the policy of TexITE to distribute the Newsletter at no charge to the following individuals and organizations:
- ITE Executive Director
- ITE International Board Members
- Editor, ITE Journal
- Editors of ITE District and Section Newsletters (subject to a reciprocal arrangement for TexITE's editor to receive a complimentary copy of their newsletter)
- Executive-Director of the Texas Department of Transportation
All other distribution to non-members shall be subject to an annual subscription rate equal to the TexITE dues for persons who are also members of ITE.
The TexITE Newsletter Editor shall forward an electronic copy of each publication to the historian.